privacy notice

INTRODUCTION

This privacy notice explains how Reimagine Work (“we”, “us” or “our”) collects, uses, stores, and protects personal information about you in the course of our activities. Reimagine Work is a collaboration between two independent consultants, each registered as an indépendant complémentaire in Belgium, working jointly under the Reimagine Work name.

This notice describes the types of personal data we collect, how we use it, the circumstances under which we may share it, and the rights you have under applicable data protection laws, including the EU General Data Protection Regulation (GDPR).

It applies when you visit our website, communicate with us, use our services, register for our events, or receive updates and marketing from us—regardless of where you are located. It also applies if you are a supplier or a partner working with us.

“Personal data” means any information that can identify a living individual. “Processing” includes any operation performed on that data—from its collection and storage to its use and eventual deletion.

We are committed to handling your data responsibly, transparently, and in compliance with our obligations under Belgian and European data protection laws.

1. WHO WE ARE

Reimagine Work is an informal collaboration between two independent professionals based in Belgium. Each partner operates as a registered indépendant complémentaire and is individually responsible for their business activities.

For data protection purposes, the partners act as joint data controllers, meaning we jointly determine how and why your personal data is processed.

2. DATA WE COLLECT

We collect personal data in several ways, depending on your interaction with us. This may include:

  • Identification data: your name, email address, phone number, postal address, and professional title.

  • Professional data: your organisation, role, and areas of interest in our services.

  • Communication data: messages, emails, or feedback shared with us directly.

  • Website usage data: information about how you use our website, including IP address, browser type, and pages visited (collected through cookies and analytics tools).

  • Billing data: payment details and invoicing information (if we enter into a contract).

We do not intentionally collect sensitive personal data unless it is strictly necessary for a specific purpose and you have given explicit consent.

3. HOW WE USE YOUR DATA AND LEGAL BASES

We process your personal data only where we have a lawful basis under the GDPR. This includes:

Purpose - Legal Basis

  • To provide and manage our consultancy services - Performance of a contract

  • To communicate with you and respond to enquiries - Legitimate interest

  • To send you newsletters, event invitations, or updates - Consent

  • To manage our relationship with suppliers or partners - Legitimate interest / Contract

  • To comply with legal or regulatory obligations - Legal obligation

  • To improve our website and services - Legitimate interest

4. COOKIES AND SIMILAR TECHNOLOGIES

Our website uses cookies and similar technologies to collect limited information about your browsing activity. Cookies help us understand website usage patterns, enhance user experience, and improve our services.

You can adjust your cookie settings through your browser or by using the cookie consent banner displayed when you first visit our site.

For more information, please see our Cookie Policy.

5. HOW WE KEEP YOUR DATA

We only keep your personal information for as long as necessary to fulfil the purposes for which it was collected, including satisfying any legal, accounting, or reporting requirements.

When personal data is no longer needed, we securely delete or anonymise it.

6. WHO WE SHARE YOUR DATA WITH

We do not sell or rent personal data to third parties. However, we may share limited data with:

  • Service providers: such as hosting platforms, IT support, or email marketing services we use to operate our website and manage communications.

  • Professional advisors: such as accountants or lawyers (where relevant).

  • Public authorities: only where required by law or in response to valid requests.

All third parties are required to respect the security of your data and process it in accordance with data protection law.

7. HOW WE PROTECT YOUR DATA

We have put in place appropriate technical and organisational measures to protect your personal data from unauthorised access, misuse, alteration, or loss. This includes secure storage systems, password protection, and limiting access to authorised persons only.

Although no online service is completely secure, we take all reasonable steps to safeguard your personal information.

8. YOUR RIGHTS

Under the GDPR, you have several rights in relation to your personal data:

  • Right of access: to request a copy of the personal data we hold about you.

  • Right to rectification: to correct inaccurate or incomplete data.

  • Right to erasure (“right to be forgotten”): to request deletion of your data in certain circumstances.

  • Right to restrict processing: to limit how your data is used.

  • Right to data portability: to obtain your data in a transferable format.

  • Right to object: to processing based on legitimate interest or for marketing purposes.

  • Right to withdraw consent: where processing is based on your consent.

To exercise any of these rights, contact us at hello@reimaginework.be. You also have the right to lodge a complaint with the Data Protection Authority (Autorité de Protection des Données) in Belgium.

9. DIRECT MARKETING

We may send you communications about our services, events, or insights that we think may interest you. You can opt out at any time by clicking the “unsubscribe” link in our emails or by contacting us directly.

We will always obtain your consent before sending marketing emails, unless there is an existing business relationship that allows such communications under GDPR.

10. UPDATES TO THIS PRIVACY NOTICE

We may update this privacy notice from time to time to reflect changes in our practices or legal requirements. Any updates will be posted on our website with a revised “last updated” date.

We encourage you to review this notice periodically to stay informed about how we process and protect your personal data.

11. CONTACT

If you have any questions about this notice or how we process your data, you can contact us at hello@reimaginework.be

Last updated: 13 January 2026